Sprint Ceremonies

Agendas for throughout a sprint, a 2-week cycle of work.

Sprint Planning Meeting

Takes place every two weeks, at the beginning of the sprint.
  • 5 minute meditation
  • Clarify roles present, including facilitator.
  • Check-in round.
  • Minute of silence.
  • State purpose of meeting: to decide on our focus for the upcoming sprint and break it down into outcomes and tasks.
  • Review current epic.
  • Decide on focus/goal of the upcoming sprint, captured in a brief statement.
  • Determine outcomes needed. Capturing them as user stories where appropriate.
  • Break outcomes/stories down into specific, actionable tasks with a clear definition of done. Populate them into Asana.
  • Determine team capacity (how many hours everyone can contribute this sprint).
  • Review and commit to sprint backlog. If the backlog is greater than the capacity, choose the most important things.
  • Everyone names a SMART personal development goal they’ll be focusing on for this sprint.
  • Check-out round.

Daily Scrum

Takes place daily.
  • 5 minute meditation
  • Clarify roles present, including facilitator.
  • Check-in round.
  • State purpose of meeting: to touch base and see if anyone else can help us clear an obstacle we’re encountering.
  • Each person answers:
    • What have you accomplished?
    • What are you doing next?
    • What is one obstacle you are facing?
    • What are you doing today to work on your personal development goal?
    • What are you doing today to take care of yourself?
  • Invite offers of assistance, and send them out of the meeting.
  • Check-out round.

Sprint Review & Retrospective

Takes place every two weeks, at the conclusion of the sprint.
  • 5 minute meditation
  • Clarify roles present, including facilitator.
  • Check-in round.
  • Minute of silence.
  • State purpose of part 1, demo: to celebrate everything we’ve completed in the last sprint and compare it to the goals we set for the sprint.
  • Briefly review the focus/goal of the sprint.
  • Look over the sprint backlog, what was done and not done.
  • Demo round: each team member has a chance to present what they completed this sprint, answer questions about it, and receive short feedback. Longer feedback should be taken outside of the meeting.
  • Celebrate Failures: how did we fail this sprint? What did we learn from these failures?
  • Take a break.
  • State purpose of part 2, retrospective/governance: identify a few opportunities to improve how we work together.
  • Everyone thinks to themselves silently for three minutes: what are tensions I’m sensing or opportunities for how we could work better?
  • Agenda build: people offer agenda items, specifying whether they already have the proposal or want a discussion to generate one.
    • [list agenda items]
  • Use Integrative Decision Making to process proposals. Start with items people already have a proposal for, then move to other tensions, giving time for proposal-generating discussion. As soon as anyone wants to propose a solution, switch to IDM.
  • Check-out round.