# Sprint Ceremonies

## Sprint Planning Meeting

Takes place every two weeks, at the beginning of the sprint.

* 5 minute meditation
* Clarify roles present, including facilitator.
* Check-in round.
* Minute of silence.
* State purpose of meeting: to decide on our focus for the upcoming sprint and break it down into outcomes and tasks. 
* Review current epic.
* Decide on focus/goal of the upcoming sprint, captured in a brief statement.
* Determine outcomes needed. Capturing them as user stories where appropriate.
* Break outcomes/stories down into specific, actionable tasks with a clear definition of done. Populate them into Asana.
* Determine team capacity (how many hours everyone can contribute this sprint).
* Review and commit to sprint backlog. If the backlog is greater than the capacity, choose the most important things.
* Everyone names a SMART personal development goal they’ll be focusing on for this sprint.
* Check-out round.

## Daily Scrum

Takes place daily.

* 5 minute meditation
* Clarify roles present, including facilitator.
* Check-in round.
* State purpose of meeting: to touch base and see if anyone else can help us clear an obstacle we’re encountering.
* Each person answers:
  * What have you accomplished?
  * What are you doing next?
  * What is one obstacle you are facing?
  * What are you doing today to work on your personal development goal?
  * What are you doing today to take care of yourself? 
* Invite offers of assistance, and send them out of the meeting.
* Check-out round.

## Sprint Review & Retrospective

Takes place every two weeks, at the conclusion of the sprint.

* 5 minute meditation
* Clarify roles present, including facilitator.
* Check-in round.
* Minute of silence.
* State purpose of part 1, demo: to celebrate everything we’ve completed in the last sprint and compare it to the goals we set for the sprint. 
* Briefly review the focus/goal of the sprint.
* Look over the sprint backlog, what was done and not done.
* Demo round: each team member has a chance to present what they completed this sprint, answer questions about it, and receive short feedback. Longer feedback should be taken outside of the meeting.
* Celebrate Failures: how did we fail this sprint? What did we learn from these failures?
* Take a break.
* State purpose of part 2, retrospective/governance: identify a few opportunities to improve how we work together.
* Everyone thinks to themselves silently for three minutes: what are tensions I’m sensing or opportunities for how we could work better?
* Agenda build: people offer agenda items, specifying whether they already have the proposal or want a discussion to generate one.
  * *\[list agenda items]*
* Use [Integrative Decision Making](https://holacracyreference.s3.us-east-2.amazonaws.com/Governance+Meeting+-+Reference+Card+Facilitator+-+v5.0.112921+\(1\).pdf) to process proposals. Start with items people already have a proposal for, then move to other tensions, giving time for proposal-generating discussion. As soon as anyone wants to propose a solution, switch to IDM.
* Check-out round.