Sprint Ceremonies

Agendas for throughout a sprint, a 2-week cycle of work.

Sprint Planning Meeting

Takes place every two weeks, at the beginning of the sprint.

5 minute meditation
Clarify roles present, including facilitator.
Check-in round.
Minute of silence.
State purpose of meeting: to decide on our focus for the upcoming sprint and break it down into outcomes and tasks.
Review current epic.
Decide on focus/goal of the upcoming sprint, captured in a brief statement.
Determine outcomes needed. Capturing them as user stories where appropriate.
Break outcomes/stories down into specific, actionable tasks with a clear definition of done. Populate them into Asana.
Determine team capacity (how many hours everyone can contribute this sprint).
Review and commit to sprint backlog. If the backlog is greater than the capacity, choose the most important things.
Everyone names a SMART personal development goal they’ll be focusing on for this sprint.
Check-out round.

Daily Scrum

Takes place daily.

5 minute meditation
Clarify roles present, including facilitator.
Check-in round.
State purpose of meeting: to touch base and see if anyone else can help us clear an obstacle we’re encountering.
Each person answers:
- What have you accomplished?
- What are you doing next?
- What is one obstacle you are facing?
- What are you doing today to work on your personal development goal?
- What are you doing today to take care of yourself?
Invite offers of assistance, and send them out of the meeting.
Check-out round.

Sprint Review & Retrospective

Takes place every two weeks, at the conclusion of the sprint.

5 minute meditation
Clarify roles present, including facilitator.
Check-in round.
Minute of silence.
State purpose of part 1, demo: to celebrate everything we’ve completed in the last sprint and compare it to the goals we set for the sprint.
Briefly review the focus/goal of the sprint.
Look over the sprint backlog, what was done and not done.
Demo round: each team member has a chance to present what they completed this sprint, answer questions about it, and receive short feedback. Longer feedback should be taken outside of the meeting.
Celebrate Failures: how did we fail this sprint? What did we learn from these failures?
Take a break.
State purpose of part 2, retrospective/governance: identify a few opportunities to improve how we work together.
Everyone thinks to themselves silently for three minutes: what are tensions I’m sensing or opportunities for how we could work better?
Agenda build: people offer agenda items, specifying whether they already have the proposal or want a discussion to generate one.
- [list agenda items]
Check-out round.

PreviousBasic Ad-hoc/Tactical Meeting Agenda

Last updated 2 years ago

Was this helpful?

Sprint Planning Meeting

Takes place every two weeks, at the beginning of the sprint.

5 minute meditation

Clarify roles present, including facilitator.

Check-in round.

Minute of silence.

State purpose of meeting: to decide on our focus for the upcoming sprint and break it down into outcomes and tasks.

Review current epic.

Decide on focus/goal of the upcoming sprint, captured in a brief statement.

Determine outcomes needed. Capturing them as user stories where appropriate.

Break outcomes/stories down into specific, actionable tasks with a clear definition of done. Populate them into Asana.

Determine team capacity (how many hours everyone can contribute this sprint).

Review and commit to sprint backlog. If the backlog is greater than the capacity, choose the most important things.

Everyone names a SMART personal development goal they’ll be focusing on for this sprint.

Check-out round.

Daily Scrum

Takes place daily.

5 minute meditation

Clarify roles present, including facilitator.

Check-in round.

State purpose of meeting: to touch base and see if anyone else can help us clear an obstacle we’re encountering.

Each person answers:

What have you accomplished?
What are you doing next?
What is one obstacle you are facing?
What are you doing today to work on your personal development goal?
What are you doing today to take care of yourself?

Invite offers of assistance, and send them out of the meeting.

Check-out round.

Sprint Review & Retrospective

Takes place every two weeks, at the conclusion of the sprint.

5 minute meditation

Clarify roles present, including facilitator.

Check-in round.

Minute of silence.

State purpose of part 1, demo: to celebrate everything we’ve completed in the last sprint and compare it to the goals we set for the sprint.

Briefly review the focus/goal of the sprint.

Look over the sprint backlog, what was done and not done.

Demo round: each team member has a chance to present what they completed this sprint, answer questions about it, and receive short feedback. Longer feedback should be taken outside of the meeting.

Celebrate Failures: how did we fail this sprint? What did we learn from these failures?

Take a break.

State purpose of part 2, retrospective/governance: identify a few opportunities to improve how we work together.

Everyone thinks to themselves silently for three minutes: what are tensions I’m sensing or opportunities for how we could work better?

Agenda build: people offer agenda items, specifying whether they already have the proposal or want a discussion to generate one.

[list agenda items]

Use to process proposals. Start with items people already have a proposal for, then move to other tensions, giving time for proposal-generating discussion. As soon as anyone wants to propose a solution, switch to IDM.

Check-out round.