Basic Ad-hoc/Tactical Meeting Agenda

A flexible meeting agenda for almost any occasion.

  • Clarify the roles of each person present, including facilitator.

  • Silent meditation proportional to meeting length.

  • Check-in round.

  • State purpose of meeting: [purpose]

  • Update on action items, projects, and metrics as needed.

  • Build agenda

    • [list agenda items, or use the table below]

  • Check-out round.

Agenda Table

Agenda Item

Name & role bringing it

Time (best guess in minutes)


1. Request of someone else to do something

2. Ask for information or help making a decision

3. Share information or give input into someone else’s decision

4. Governance


1. Mission critical: something really bad will happen if this isn’t processed today

2. There’s a good reason why this is urgent

3. Can go after mission critical & urgent stuff

4. Not time-sensitive

Example: Marketing strategy





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